10 Tips for Constructive Correspondence

10 Tips for Constructive Correspondence 10 Tips for Constructive Correspondence 10 Tips for Constructive Correspondence By Mark Nichol Business writing, or any communication for other than personal reasons, requires a higher standard of compositional conduct. Whether you are requesting service or complaining about it, or applying for a job or responding to an applicant, correspondents have certain expectations about how you approach them. Keep the following suggestions in mind the next time you craft a letter or an e-mail message. 1. Outline Rehearse what you have to say by making an outline or simply listing the points you wish to emphasize. If you have difficulty articulating your thoughts in writing, simplify your language; you can always make your message more sophisticated later (or not). â€Å"I want to know what you meant when you wrote (blank). Your letter was confusing because (blank)† is a good foundation on which to lay a lead-off such as â€Å"Please clarify your request in your letter about (blank). I was confused by the reference to (blank).† 2. Subject If you’re sending a letter, you need not state the subject of the correspondence as if it were a memo. But if the correspondence is an e-mail message, make the subject line meaningful. â€Å"Request for Purchase Records,† for example, is more likely to receive prompt attention than â€Å"Information Needed.† 3. Greeting Use the salutation â€Å"To Whom It May Concern† followed by a colon, not a comma only when all else fails. (â€Å"Dear Sir or Madam† is a relic of a bygone era.) If you cannot identify in advance the person to whom you should direct your correspondence (or someone who can direct you or your letter or e-mail message to the proper person), you are either writing to a bureaucracy or a business that does not value its constituents or customers and steadfastly resists your efforts to identify a specific recipient, or you have not made much of an effort to do so. 4. Intimacy and Impartiality If you are initiating contact with the recipient, refer to him or her, for example, as Mr. Smith or Ms. Jones; if the person’s gender is unclear from his or her name, address the recipient with the salutation â€Å"Pat Johnson,† followed by a colon. If you are replying, maintain a formal tone in your salutation if the recipient signed his or her initial correspondence with a full name; if, however, he or she signed off with â€Å"Pat,† for example, feel free to use the first name alone in the salutation of your response, and sign your letter or e-mail message informally. Be cautious, however, about being too intimate or personal in communicating with someone you don’t know or know only casually, or of assuming that the other person has certain political, ideological, or religious beliefs, even if the recipient’s affiliation implies sympathy with your own values. Remain professional even on a first-name basis or after one or more face-to-face encounters. 5. Leading Off State the purpose of the correspondence immediately. If you are thanking someone for a service rendered, say so outright and then go into details. If you are requesting service or clarification, do so at the outset. If you have a complaint or grievance, begin by describing the matter. 6. Tone Use respectful language. If you are angry or frustrated or disappointed, it is appropriate to write just that, but do not attack the recipient or the recipient’s company or organization. Simply detail your grievances and state what you would like the recipient to do to resolve the issue. Be confident and/or firm, but take care that you do not come across as arrogant, condescending, or demanding, and above all, even if you are writing a complaint or protest, be courteous. 7. Perspective Effective correspondence recognizes the proper point of view or emphasis. A letter or e-mail message of complaint that starts out â€Å"Your store has lousy service† may prompt the same results as â€Å"I wish to complain about the poor service I received at your store yesterday,† but it’s rude. Rather than making a blanket and perhaps inaccurate assumption, simply describe your experience and stick to the facts. If you’re seeking employment, or asking for a favor, emphasize the recipient, not yourself. You will of course state what you have to offer the company or what you would like to receive from it, but put the recipient first: â€Å"World Wide Widgets is highly regarded in the widget industry, and my professional goal is to start at the top† is more appealingly audacious than â€Å"I believe that I have much to offer World Wide Widgets.† 8. Language Write in a professional tone, but avoid stiffly formal wording. Use clear, concise language that conveys your message. Spell out acronyms, eschew abbreviations, and favor transparent terms over jargon and standard usage over slang. 9. Form and Length Monitor and minimize sentence and paragraph length. If the recipient becomes fatigued because of overlong sentences and blocky paragraphs (or obtuse language or error-ridden text), you are less likely to achieve the desired outcome. Review your correspondence not only for errors but also for excessive length. A letter or e-mail message that continues for more than a few paragraphs of a few lines each is likely to be a self-defeating message. Respect your recipient by rereading your correspondence several times, looking for opportunities to make your message more concise, omit redundancy, and eliminate superfluous content. 10. Conclusion In closing, concisely restate the purpose of the letter, and specify the results you hope for. Write something like â€Å"Please provide the requested information† or â€Å"Please clarify what I need to submit, and when, so that I may satisfy your request.† If your request is constrained by a tight deadline, try to communicate, if applicable, how a prompt response will benefit your recipient, or other parties, as well as you. If you are in no hurry and the person will be doing you a favor, tack on a relaxing phrase such as â€Å"at your convenience.† In either case, remember to thank the recipient, but be sure that your gratitude is sincere and not overbearing or stinting. â€Å"Thanking you in advance,† for example, implies that you can’t be bothered to follow up with a note of gratitude after the recipient has complied with a request. â€Å"Thank you† is sufficient. Want to improve your English in five minutes a day? Get a subscription and start receiving our writing tips and exercises daily! Keep learning! Browse the Business Writing category, check our popular posts, or choose a related post below:100 Whimsical WordsRound vs. AroundDrama vs. Melodrama

Solidification Definition and Examples

Solidification Definition and Examples Solidification, also known as freezing, is a phase change of matter that results in the production of a solid. Generally, this occurs when the temperature of a liquid is lowered below its freezing point. Although the freezing point and melting point of most materials are the same temperature, this is not the case for all substances, so freezing point and melting point are not necessarily interchangeable terms. For example, agar (a chemical used in food and the laboratory)  melts at 85 C (185 F) yet solidifies from 31 C to 40 C (89.6 F to 104 F). Solidification is nearly always an exothermic process, meaning heat is released when a liquid changes into a solid. The only known exception to this rule is the solidification of low-temperature helium. Energy (heat) must be added to helium-3 and helium-4 for freezing to take place. Solidification and Supercooling Under certain conditions, a liquid may be cooled below its freezing point, yet not transition into a solid. This is known as supercooling  and it happens because most liquids crystallize to freeze. Supercooling may be readily observed by carefully freezing water. The phenomenon can occur when there is a lack of good nucleation sites from which solidification can proceed. Nucleation is when molecules from organized clusters. Once nucleation occurs, crystallization progresses until solidification happens. Solidification Examples Several examples of solidification may be found in everyday life, including: Freezing of water to form ice in an ice cube trayFormation of snowCongealing of bacon grease as it coolsSolidification of melted candle waxLava hardening into solid rock

Spartacus (1960) The Epic Hero Movie Review Example | Topics and Well Written Essays - 250 words

Spartacus (1960) The Epic Hero - Movie Review Example He also refuses to rape Varinia when she was sent in his cell to entertain him. The film is certainly a product of great work from Stanley Kubrick. The graphic nature of the scenes and the ability to use slow motion especially when Spartacus trains in the arena to be a gladiator is one of the scenes that bring out the director’s technical abilities. High sound quality, especially the scene where Senator Marcus Licinius Crassus addresses the gladiators (Joanna 2). The themes of the callous nature of slavery and the desire for freedom are demonstrated where women are forced into sexual activities, and men are forced to fight to their death, including with their friends. This compels Spartacus and the rest of the slaves to rebel and fight their way out. The manner in which ancient Rome is portrayed by Spartacus is authentic. There is a lot of historical evidence suggesting the injustices of slavery and sexual exploitation in the empire. The director, as well as the screenwriters, used an accurate portrayal of ancient Rome, with instances of exaggeration to make the film more

Trust computing Essay Example | Topics and Well Written Essays - 250 words

Trust computing - Essay Example One of the benefit of machine authentication is that it enables information within the active directory to issue optionally configured and template based certificate automatically to all servers and machines residing within a multiple or single domains in a multiple or single forest configuration ( sun et al, 2012). Other benefits of machine authentication entails preventing rogue machines from accessing organizational resources and networks, allowing mutual server and machine authentication between the various machines, being scalable and cost effective for organizations of all sizes and identifying the servers and machines having access to various networks. Machine authentication enables users to possess a log on script (Anwander et al, 2013). The experience is often transparent as the log in process is performed in the normal way. It also ensures automatic issuance and enrollment of certificates. Computer or machine authentication takes place before windows can display the CTRL + ALT + DEL screen. It does not occur when members of organization utilize their domain credentials on their own computers or other window devices. Implementation of machine authentication will enable organizations to have control over access to resources. Anwander, M., Braun, T., Hurni, P., Staub, T., & Wagenknecht, G. 2013. User and Machine Authentication and Authorization Infrastructure for Distributed Wireless Sensor Network Testbeds. JSAN, 2(1), 109-121.

Catching Cold :: Personal Narrative Health Essays

Catching Cold I am afraid to sneeze around my mother. I avoid coughing in front of her, even if just to prevent a wayward piece of spinach from wiggling down the wrong tube. I never blow my nose in her presence or scratch any part of my body for more than a few seconds. No, my mother does not have an unusually weak immune system. Nor is she very elderly or recovering from a chronic illness. In fact, my mom is one of the healthiest people I know. It’s not her own health that she’s paranoid about. It’s mine. On one particularly cold day about fifteen years ago, my mom laid out five shirts on my bed: a camisole, a short sleeve shirt, a turtleneck, a long sleeve shirt, and a sweater. After a few minutes of wrestling the clothes over my four-year-old body, she said, â€Å"There, now you won’t get frostbitten,† and with a satisfied smile patted my marshmallow-like exterior off to kindergarten. Thirty minutes later, as I silently sweated my way through making a Santa Claus out of red construction paper and white cotton balls, my teacher exclaimed, â€Å"It’s cold in here! How many of you feel cold right now?† Small hands shot up around the room and Miss Johnson agreed, â€Å"It certainly is! Now I wish I had worn more layers. When it is very cold outside, you can stay warm by adding extra layers of clothing. Today I am only wearing two layers,† she told us, pulling the edge of her white blouse out from under her red cardigan sweater. â€Å"Is anyone wearing three layers today?† A brief moment of contemplation and counting followed. A few of my classmates raised their hands, beaming as Miss Johnson smiled at them each in turn, saying, â€Å"That is very smart of you. You must be very warm right now!† I was wearing more than three layers. I quietly re-counted my shirts under the table. All of a sudden, Thomas, an annoying bully of a boy who seemed to pay more attention to my affairs than his own, shot up from his seat. â€Å"Deborah’s wearing five layers, Miss Johnson,† he crowed, â€Å"I saw her counting them.† I looked down at the ground, trying to avoid the laughter and teasing of my classmates.

Operating system Information

Healthy, Empowered and Responsible community through delivery of quality health care services.To provide quality health care by competent and compassionate staff that is available, accessible, affordable, and sustainable for the constituents of racial. Development Plan Components/Network Configuration The consultant of Jackal Municipal Hospital (YAM) raises the question: â€Å"Is the network needed? † Most definitely a network should be established.Having intentions of using computers that want to â€Å"share† information, applications, or software implements the use of some type of network. Specifically, the idea was mentioned of using a database and sharing a community collection of client information. A logical topology setup with this given information and the company's desires would be to use a star topology. The star, built around a server-based network, will allow centralized accounts and file storage creating easier, central access with only having the employees to use a single account password.Employees want the ability to access to all files and services at the same time, using a server will be able to allot for he multiple requests to similar information without decreasing in performance. This setup will allow a server, client computers, and laser printer to be connected to a central switch that can share information across the local area network (LANA); in conjunction with this switch, a router, which is connected to a modem, will provide the local area network with an outside source to the internet.The server will act and provide the company's database of client files, a print server for a desired laser printer, and will host each employee's company e-mail account. However, a star apology creates flexibility and more usability for the employees, with any setup has it has couple potential downfalls. The physical wiring to connect computers on a star topology requires more labor and more cable for installation; running through the ceili ng, tight enclosures, or under the carpet can be tedious and slightly time consuming.Nonetheless, a server based network will well suited the setup, usage, and rate of growth of this Hospital Location of JACKAL MUNICIPAL HOSPITAL (YAM) Legal Basis This new network star topology, server configuration, and client computers will be overfed and control Microsoft's latest version of server operating system, Windows 7 Server With Windows 7 Server implemented, in conjunction with . Windows operating systems on the network, the hospital network services, security software, office productivity applications, and specialty software will be able to run effectively for company employees.Windows based, optional services such as Exchange Server 2013, SQL 2013, or Share Point Server operate effectively with the Windows. Office productivity programs such as word processors, spreadsheets, and presentation footwear will be available for employee use with the installation of Microsoft's Office 2010 Sui te; Microsoft's operating systems and their office productivity programs operate smoothly and have great file compatibility with each other. Accounting specific software and third-party business software, MOB Business Essentials, Sage Simply Accounting, or Quick Books 8. , perform exceptionally well across a windows based network and with the Office productivity software. Data Communication Media When relocating the business of operations to a new building and upgrading imputer equipment the need for new network media is a definite. Considering the specifications of the stationary, new computers, servers and network equipment CAT Ethernet cable is ideal. All of the newly selected units of business equipment have gigabit transfer compatible Nice and since CAT, to date, is the only HTTP cable capable of handling gigabit transfer it is the perfect choice for communication media.CAT cable and gigabit network cards will allow business employees and management to access server resources, transfer files, and provide a strong backbone for the business's data communication. Selecting CAT capable is the solution for the business's stationary computers, however suite the needs of the seven management positions that carry laptops a wireless access will be installed. A wireless access point will be able to support the business's laptops mobility capabilities.The employees with laptops while in the office will have the choice to either plug in with CAT or connect to the wireless to access the business's networked resources. Common Carriers and Services Usage Each employee in hospital is set to be outfitted with some type of computer that is unconnected to the new network; this is how will be how services and communications will be accessed and used. The business's internet access will be installed by local cable provider, Compact or similar.The services selected will provided a business connection that has Mbps download and Mbps upload speeds. The network capabilities will only be used by business employees and not the general public. Any client information or requested services will use a business employee as an arbitrator between them and the business's services. The employees will then access company services through their workstation or laptop, connect to the server that souses information, and use company software to satisfy client's requests.Employees business/client information. The employee will then choose the appropriate software to complete the client's request, either with network software or software installed on that business individual's computer. The reason why the network plan is being proposed : To create a LANA so that the employee can easily store a data on their own computer, with the used of the Ian, they can easily share and get data without being disturb. This way the work will be done fast and reliable to the employee in computer worker n the hospital.Network Diagram: (note: u can see the specs are bit low quality shown in dia gram sorry can't find any better pick in net sir) Investment requirement/Hardware Needs The new network proposal is completely is server-client network that totally revolves around the central server and its provided services, so to begin discussing new hardware lets start from the server and work outward. Before beginning individual hardware specifications, I have chosen hardware from Dell's business solutions. The business's services and resources will manage and controlled by Dell's Powered 800 Ill.

The Republic of Rwanda Essay - 1438 Words

The Republic of Rwanda As the universe progresses so do different societies and civilizations. From the beginning of mankind there have been many positive and negative changes. We have seen uproar of conflict within nations and boundaries. This change has been seen evident in countries other than just the United States, from coast to coast, continent to continent, war and struggle is noticeable. Progress is evident in countries from their period of colonization to their struggle for independence and struggle in the political arena. The following paper will focus on the struggle and hardships of two distinct countries: Rwanda and Mexico, countries in search for the power, recognition and†¦show more content†¦Prior to WW1 Rwanda was named Ruanda-Urandi, a territory occupied by Belgium. After WW1 the League of Nations mandated Belgium to administer Rwanda and in 1946 the country became a Belgium trust territory under the United Nations. During 40 years of Belgium administration, as under most colo nial dispensations, we observe the disintegration, distortion or bastardization of indigenous social and political structures and consequences. Until 1959, the Tutsis formed the dominant caste under a feudal system based on cattleholding. In 1959, three years before independence, the majority ethnic group, the Hutus overthrew the ruling Tutsi king. Over the next several years thousands of Tusis were killed and some 150,000 driven into exile in neighboring countries. The monopolization of power in the hands of Tutsi constituted a crucial and undisputed factor in firmly establishing the ethnic cleavage. This colonial intervention caused the groups to become distinct political categories. In a certain sence, we have here an instance of ethnogenesis (Roosems, 1989), which in the case of Rwanda would inevitably lead to a reaction on the part of Hutu that they have been excluded of power. Tutsi discourse has drawn inordinate conclusions from theShow MoreRelatedThe Effects Of Climate Change On The Environment Of Rwanda, Darfur, And The Democratic Republic Of The Congo1340 Words   |  6 Pageschange cause resource scarcity. A lack of resources can cause an increase in violent ethnic conflicts, and, in dire circumstances, can even bring about crimes against humanity and genocide. Genocide and crimes against humanity in Rwanda, Darfur, and the Democratic Republic of the Congo have been explained by the tragic struggle over resources created by climat4e change induced stress on the environment. However, climate change being a reality is in question to a number of people, and a link betweenRead MoreCommon Causes of War and Genocide Essay example1271 Words   |  6 PagesGenocide and war share many common causes such as desperation brought on by a declining economy. Experts on the Central African Republic believe that current events point to a possible repeat of the Rwandan genocide of 1994, in which over one million people were killed. Many think that U.N. involvement is necessary to stop the escalating violence in the Central African Republic; others believe that the dismal track record of the U.N. in si milar situations makes it unlikely that they could be effectiveRead MoreBosnian Rwandan Genocide Comparison Essay834 Words   |  4 PagesDiscuss and Analyze the similarities and differences between the genocide committed in Rwanda and Yugoslavia in the 1990s. The Rwandan and Bosnian Genocides were more similar than different due to the fact that both were supported by the governing force at the time, and both were ignited due to past tensions between two separate ethnicities. The Rwandan and Bosnian Genocides were similar in the fact that both were supported by the ruling force at the time. The Rwandan Genocide, was organizedRead MoreThe Epidemic Of Botswana, South Africa Essay1282 Words   |  6 Pagesa broad sense. The epidemic is known as the Acquired Immune Deficiency Syndrome (AIDS) and the virus Human Immune Deficiency Virus (HIV) (†¦). For this research paper, the countries of Botswana, South Africa, and Zimbabwe will be each contrasted to Rwanda. the Southern African Countries’ mentioned previously HIV/AIDS rates are among the highest in Africa because of the lack of government action; whereas Rwanda’s rate of infection is among the lowest. Questions that should be answered by the end ofRead MoreFactors Affecting Prevalence And Treatment Outcomes Of Patients With Type 2 Diabetes Mellitus1005 Words   |  5 Pagesand Treatment Outcomes of Patients with Type 2 Diabetes Mellitus in Rwanda Introduction Diabetes mellitus is a chronic metabolic condition in which the pancreas no longer produces enough Insulin (impaired insulin secretion) or cells stop responding to the insulin that is produced (insulin resistance) resulting in increased blood glucose (â€Å"Endocrine System.† Internal Medicine Clinical Treatment Guidelines. Republic of Rwanda Ministry of Health, 2012 ). Symptoms include frequent urination, lethargyRead More Roots of the Rwandan Genocide1739 Words   |  7 PagesApril 6, 1994, Rwanda experienced a period of great turmoil as thousands of people fell victim to the horrors of the Rwandan genocide. The main targets of the genocide were Tutsis and Hutu moderates. Though the main cause of the genocide was a conflict between two ethnicities, the genocide was also fueled by political factors and social conditions. Rwanda is the smallest sub-Saharan country with a population of about 7 million inhabitants. Although the indigenous peoples of Rwanda are the Twa, theyRead MoreEssay about Democratic Republic of Congo Holocaust922 Words   |  4 Pages The Democratic Republic of Congo (DRC) Holocaust was the bloodiest war fought. This was due to the death toll, possibly larger than that of the Holocaust. Between 1998 and 2007, there were a total of 5.4 million people dead. The number of those deaths has definitely gone up over the years (Heaton 1). Genocide is very vital because of the people being slaughtered and giving their lives away in order to support their political stance. Everyone, whether it is through war or poverty, suffers from thisRead MoreThe Genocide in Rwanda 1001 Words   |  5 PagesPaul Kagame, the President of Rwanda, once quoted that, â€Å"When we are unified, working together, no challenge is insurmountable† (Arnlaugsdottir). His quote holds meaning and truth as within the past twenty years, Rwanda has worked miraculously to rebuild and reunite the country that was left disheveled by social conflict and genocide. There are many factors that have contributed to the reconstruction of Rwanda, including international assistance, gacaca courts and International Criminal TribunalRead MoreThe Rwandan Genocide766 Words   |  3 PagesThe Tutsi are a people who live in Rwanda, Burundi, and the northeastern part of the Democratic Republic of Congo. The location, size, and history, most importantly, is why the Tutsi tribe the second largest population div ision among the three largest groups in Rwanda and Burundi, the other two being the Hutu and the Twa. Although the Tutsi tribe is one of the most known tribes in Africa, it comes from a long way of fighting for its rights and independence. Rwanda and Burundi contain many mountainsRead MoreAn Inside Look at Rwanda Essays1195 Words   |  5 PagesRwanda is one of the smaller countries in Africa located south of the equator in Central/ Eastern Africa. It has a number of lakes, the largest being Lake Kivu. Mountains cut through the majority of Central and Western Rwanda, its Eastern border, however consists of swamps, savannas and plains. Rwanda is bordered by Uganda, Tanzania, Burundi, and the Democratic Republic of Congo. The country is home to various cultures and languages such as Kinyarwanda (Bantu) and French. Although mostly recovered